Objective

Under the leadership of the Senior Director, Events, assists in organizing and coordinating all Tampa Bay Chamber events

 Responsibilities

• Assists Senior Director, Events in planning and logistics for all on-site and off-site events as assigned
• Manages or assists in all logistical aspects of event planning including creating event registration webpages, database management, registration management and attendance tracking, communication, Audio/Visual needs, food & beverage, vendor management, and onsite management
• Serves as event lead and oversees all event management for the Chamber’s Competitive Edge series, Tampa Bay @ Sunset, women’s programming, sports team luncheons/events, and additional events as assigned
• Leads development of content and speaker procurement for all assigned events with support from Chamber staff
• Serves as event lead for the Chamber’s annual Women of Influence Luncheon
• Supports Senior Director, Events in the planning and execution of the Chamber’s annual Benchmarking Visit
• Serves as event logistics support to VP Advocacy for all public policy events
• Serves as event logistics support to Senior Director, Military and Workforce Development for all military events
• Serves as event logistics support to Director, Leadership Programs as assigned
• Manages Chamber , venue, sponsor, attendee, and speaker expectations with superior verbal and written communication
• Provides service to general membership as it relates to event questions, registration, database access, member benefit questions, invoicing, and applying payments
• Creates, manages, and is accountable for event budgets for all assigned events
• Manages assigned Chamber committees, working with volunteers, writing agendas and recording meeting minutes
• Manages inventory tracking and ordering of in-house event supplies for all department programs and events
• Manages assignment of staff support for all department programs and events
• Works cooperatively and positively with all Chamber staff members and volunteers to promote an environment of excellence
• Documents all work processes and procedures thoroughly and accurately
• Other tasks as assigned

 Specifications

• Bachelor’s Degree required
• Demonstrated experience in logistics and planning, with a minimum of 2 years of experience required
• Experience in database and website content management preferred
• Excellent verbal, written, negotiation, and organizational skills
• Excellent customer service skills
• Strong sense of urgency, ownership, and work ethic
• Ability to perform multiple job functions and tasks with minimum daily supervision
• Ability to multi-task
• Experience and proficiency with Microsoft Office software, specifically data merges
• Able to learn and effectively and efficiently use Chamber database software
• Must conduct yourself in a professional manner
• Flexible scheduling required – including early mornings and evenings during the week

 Relationships/Accountabilities

• Accountable to Senior Director, Events to assist with event planning and logistics
• Responsible to meet and manage expectations of Speakers, Sponsors and Venue
• Works cooperatively and positively with all Chamber staff members and volunteers to promote an environment of excellence, teamwork, dignity and respect.
• Exhibits a total commitment to maintaining high quality service standards of the Tampa Bay Chamber; demonstrates service excellence skills in dealing proactively with members, visitors, colleagues, and all Chamber contacts.