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City of Tampa is hiring a Digitization Supervisor.

Digitization Supervisor

Number of Vacancies: 1

Recruitment #200406-000710-001

INTRODUCTION

Benefits: Health, vision, dental, and life insurance; annual and sick leave; paid holidays; pension and tax-deferred compensation (457) plans; and more.

NATURE OF WORK

An employee in this class is responsible for performing tasks which are supervisory in nature and involve the provision of digitization services to municipal departments for the retention and preservation of records.  Under general supervision, the employee performs work of more than average difficulty in ensuring that quality digitization services are provided on a timely basis.  The employee must exercise reasonable initiative and independent judgment in complying with state standards for scanning quality.  Work is reviewed while in progress through conferences and reports submitted and upon completion through results obtained

EXAMPLES OF DUTIES

Plans, assigns, directs, and reviews the work of subordinate personnel; determines scanning priorities and establishes workflow schedules; recommends employment, promotion, transfer, discipline, and termination of employees; completes employee performance evaluations.

Advises departmental officials on digitization needs and works closely with departments on digitizing their paper documents and adding them to the ECM (Enterprise Content Management) repository; consults with vendors to determine proper equipment; maintains storage systems for security copies of historic microfilm; obtains bids for digitization equipment and maintenance.

Performs quality control review of a wide variety of documents generated by division staff to ensure conformance and standards; provides advice and technical guidance as necessary to help others.

Performs preventive maintenance, and makes minor repairs on scanners and other equipment.

Responsible for Records Center operation in absence of the Records Manager.

Performs related work as required.

 

KNOWLEDGE, SKILLS & ABILITIES

Considerable knowledge of:  a variety of computer programs; digitization methods including scanning and microfilm conversion; proper storage of microfilm and archival photographs; state rules and regulations pertaining to records retention, digitization and film preservation.

Working knowledge of:  effective supervisory techniques.

Ability to:  plan, assign, direct, and review the work of subordinate personnel; operate, clean, adjust, and make minor repairs on scanning equipment; establish and maintain effective working relationships with other employees and municipal and state officials; prepare and present oral and written reports.

Skill in:  the operation of digitization equipment, Enterprise Content Management (ECM), and the performance of other routine computer operations

MINIMUM QUALIFICATIONS

Graduation from an accredited high school or vocational school, including or supplemented by course work in photography, computer science, or a related field, and three (3) years of progressively responsible experience in information technology or a related field, preferably including six (6) months in supervisory experience; or an equivalent combination of training and experience.

LICENSES OR CERTIFICATIONS

Possession of a valid Florida driver’s license required.

EXAMINATION

Evaluation of education and experience. Drug testing is included in all pre-employment processing.

COMMENTS

During periods when the Mayor issues an emergency declaration for the City of Tampa, all employees may be required to work in preparation, response or recovery activities related to the stated emergency.

CONCLUSION

HELPFUL HINTS FOR COMPLETING YOUR APPLICATION: Please register before you begin the application process. This will enable you to view and re-use information from previously submitted applications to complete and submit any future applications. Please make certain your application is complete and the information you provide clearly demonstrates that you possess the minimum job qualifications as stated in the job announcement. Resumes can be submitted in support of an application, but not in lieu of an application. Resumes and copies of certifications or other required documents may be attached to your online application.