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Tampa Bay Economic Development Council is hiring an Administrative Coordinator

Department:  Finance & Administration

Position:         Office Coordinator

Reports to:     Chief Financial Officer

Status:            Full-Time, Non-Exempt

Summary of Responsibilities

The Office Coordinator’s primary responsibility is to support the Tampa Bay EDC (TBEDC) in meeting its goals. Reporting to the CFO, the Coordinator is responsible for assisting with office management and administrative functions, meeting scheduling and support, standardized reporting, and administrative assistance.

Essential Functions

Finance & Administration

  • Serve as the first point of contact for the TBEDC, greeting visitors, guests and providing first-class customer service
  • Maintain, stock, order and categorize all collateral materials and supplies for all departments
  • Coordinate facility needs for the TBEDC office
  • Maintain functionality of office copiers, phone system and postage machine

Economic Development

  • Support the planning, logistics and invitations for project meetings, site visits and business visits
  • Maintain data entry in Salesforce for: site selection consultants, lead sources, project influencers and business surveys
  • Assist the SVP of Economic Development with business-related travel to conferences/seminars/events and expense reporting
  • Maintain records of all business development committee meetings

Marketing

  • Support the Director of Marketing with logistics for business development sales missions and media missions
  • Support TBEDC events including, but not limited to, Annual Meeting, Meet the Projects and ED Talks!

Required Qualifications and Competencies

  • Minimum of five years in an administrative support role, preferably supporting executive-level leaders
  • Ability to multi-task and to effectively prioritize duties and responsibilities
  • Ability to communicate professionally and effectively
  • Work under pressure in an open, spontaneous office environment
  • Comply with deadlines
  • Interact professionally with leadership, prospects, elected officials and the public
  • Work well with others in a team environment
  • Proficiency in all Microsoft Office applications

Preferred Qualifications and Competencies

  • Salesforce experience
  • Meeting or event planning coordination experience

Working Conditions

  • Rare travel for in-town meetings
  • Occasional evenings and weekends may be required
  • Work under and maintain strict confidentiality

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Management has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time for any reason. All applicants for this position are subject to pre-employment drug and background screenings.