Dept Number/Name: 0-7903-000 / Sponsored Research
College Division: Research-Sponsored Research
Salary Plan: Administrative
Job Code/Title: 9547 / Associate Director
Hiring Salary/Salary Range: $90,000 to $100,000
Position Number: 00031991
Sponsored Research (SR), a department within Research & Innovation and defined in Florida Statute 1004.22, is responsible for USF System grant and contract development and financial services, with delegated authority by the USF System President to execute contracts on behalf of the President and Board of Trustees. The mission of this department is to protect University research programs while maintaining a strategic balance of service and compliance. Clients served are USF System faculty, research administrators and other USF employees, students, community liaisons for collaborative projects, representatives of affiliated institutions, and representatives of public and private sponsoring agencies. Sponsored Research is a fast-paced, service-centered, and deadline-oriented office. The department has approximately 60 full-time positions and a budget of $4 million.
The responsibilities of this position are to find, evaluate, manage, mitigate, and prevent risks to the University of South Florida arising from Sponsored Research activity. This position will oversee the primary compliance teams which include pre and post-award closeout, expenditure transfers, effort reporting, subcontracting and subrecipient monitoring, data use agreements, Sponsored Research data integrity, and internal and external auditing. In this capacity, this position will perform risk assessment to determine risks and potential risks to Sponsored Research and USF, advise on appropriate methods for managing risks consistent with USF’s risk tolerance, oversee Sponsored Research’s overall risk management process which includes an analysis of the financial impact or potential financial impact on the University should risks occur, and serve as an advisor to leadership in this capacity. This position will review, modify, and develop policies, procedures, business practices, and general guidance for award management and Sponsored Research operations consistent with applicable regulation, university risk tolerance, and best practices for operations and award management. This position will lead engagement with internal and external auditors for fiscal and operational audits, document requests, and site visits.
Lead high-performing teams: Leverage skills and expertise to build and sustain a unified and integrated unit dedicated to adding organizational value and supporting USF’s mission to expand its research enterprise. Manage and foster the professional development of the Compliance and Data Use Agreement teams–two high-performing teams whose work is defined by quality, timeliness and responsiveness to the diverse needs of internal and external stakeholders including, sponsors, auditors, senior management, faculty researchers and colleagues. Provide hands-on guidance and support to resolve complex issues while promoting compliance and adherence to institutional policies and best practices.
Manage compliance for USF’s research enterprise ethically and responsibly: Provide administrative and fiscal oversight for grants and contracts; act as a subject matter expert, resource and arbiter in the absence of written guidelines or in the face of conflicting regulations; monitor compliance with the terms and conditions of sponsored awards; ensure adherence to the sponsor’s rules and regulations; interpret legal statutes; mentor and train subordinates to assume expanded roles in the quest to create a sustainable compliant environment; develop guidelines and/or processes to address institutional gaps; and, offer technical assistance to the University’s research community and subrecipients as needed.
Risk management: Identify key areas of risk to the organization and develop efficient and effective solutions to address financial, operational, information systems and compliance hazards identified. Conduct independent assurance reviews designed to evaluate the effectiveness of all financial, operational, compliance, technology, and administrative controls. Alleviate risk by creating mechanisms and reengineering processes to enhance organizational effectiveness. Introduce procedural controls and reengineer processes to improve efficiency without compromising quality. Exhibits a strong customer-focused approach that balances proactive outreach, responsiveness and sound fiscal management.
Subaward Management: Introduced measures to improve Sponsored Research’s efficiency, increase productivity and reduce delays in processing and executing subagreements, all of which improves stakeholder relations. Develop and implement processes to facilitate ongoing monitoring of subrecipients’ performance and conduct audits to assess the efficacy of the entity’s internal control environment. Perform risk assessments for subrecipients and develop response plans to address identified risks. Conduct training programs for research personnel to ensure compliance with the University’s policies and procedures.
Strategic Management: Collaborate with the leadership of USF Research & Innovation and Sponsored Research to identify opportunities to maximize efficiency and reduce exposure to risk. Suggest and assist in implementing modifications and enhancements to financial and administrative departmental support systems. Maintain an advanced knowledge and understanding of federal regulations (e.g., FAR, Uniform Guidance), federal and state laws, and University policies and advise research and institutional leadership on compliance matters and emerging trends that may affect the conduct of sponsored programs at USF.
Build and maintain collegial relationships with internal and external stakeholders: Work constructively, collaboratively, and diplomatically with many diverse individuals and groups both within and outside the university to achieve a compliant environment. By ensuring that the University is in compliance with its sponsors’ requirements as well as any applicable laws or regulations, USF can focus on achieving its strategic initiatives rather than concerning itself with the opportunity cost(s) associated with paying out fines needlessly. With this in mind, significant energy has been devoted to building a rapport with other areas of the institution so as to facilitate employees’ ability to report potential areas of risk.
Data Integrity Management: Develop and deliver institutional and strategic metric reports in support of internal business decision-making. Leverage and build new tools to encourage consistency in reporting to internal and external audiences and implement measures to ensure repeatable and auditable outcomes. Compile, analyze, and interpret data for institutional and ad hoc reporting.
This position requires a Bachelor’s degree from a regionally accredited institution with a minimum of five years related exempt experience, including two years of experience managing exempt level employees.
A bachelor’s degree in Business, Business Administration, Finance, Accounting, Public Policy, Risk Management, Economics, Law or related field to appropriately address risk and advise on risk related matters. The ideal candidate will have experience managing risks, developing and interpreting policy, conducting or managing audits, and serving in an advisory capacity to senior leadership of a complex organization.
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 25008
Posting Date: 04/22/2020
Posting End Date: 04/29/2020
How To Apply
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